Subcontractor Policy and Fee Structure
This is dependant on what is individually negotiated but typically ranges from Admin, Audit, Contract Facilitation and Financial Claim Services through to delivery of parts of the programme. As sub-contractors are our responsibility for inspection, we would typically advise on good practice measures and systems. Fees may also vary due to: the introduction of new programmes, the variety of subjects, the location of learners and level of business experience with the ESFA contract and funding models.
Rates are subject to the exact nature of the subcontracting agreement between ourselves and the subcontracting partner but typically fall within the following range. Smaller values tend to come from smaller organisations which generally require greater support, although this not always the case. 15% for contracts less than £400,000 10% for contracts more than £400,000 and less than £800,000 7.5% for contracts in excess of £800,000 The Lead Provider will hold a separate contract allocation of ESFA funds allocated to the Delivery Provider and on quarterly reconciliation will apply an appropriate reconciliation to the Delivery Provider’s allocation. In addition, the Lead provider will provide the following services:
Subject to agreement but in general, sub-contracting companies are paid within 10 days of receipt of payment from the Government Agency
-Subcontractor Policy Review
Policies are reviewed in line with Government Agency contracts. Agreements are therefore superceeded by national contract guidance, Our subcontracting policy is reviewed annually in June. Updates to the policy are published in July. This will be usually published by recorded mail direct to contracting partners.
-Subcontractor Support Services
A range of services are available, from simple claim, to systems advice, training and provision.
-Maintaining and Raising Standards
As a Lead Provider we will: Hold regular pre-agreed monitoring visits with the Learners and provide feedback to the Delivery Provider at monitoring meetings as agreed in the quality sampling schedule. Answer any queries raised during monitoring meetings within 14 days of the monitoring meetings being held. Hold quality files on all occupational specific training programmes including IV and EV reports and copies of inspection reports. Produce an annual self- assessment report and action plan.
-Learner and Employer enquiries
If you have concerns about your subcontracted provider please use the contact form or call us on the number below. We treat all communication confidentially and are registered under the Data Protection Act.